Executive Assistant to CEO

We are seeking a highly organized and detail-oriented individual to act as an Executive Assistant to support the CEO of our Institute. The ideal candidate will be proactive, possess strong communication skills, and demonstrate the ability to handle multiple tasks efficiently. This position requires strong attention to detail, ability to work in a fast-paced environment and to multitask so that the Executive Assistant can make a real contribution to the development of a unique research organization connecting science to business.

Calendar management: A broad range of administrative tasks including handling a very active calendar of the CEO of the institute. Plan, coordinate, and ensure the schedule is followed and appropriately prioritized. Keep the board and team members well-informed of upcoming commitments and responsibilities, with appropriate follow up.

CEO´s communication organization: Prioritize, and follow up on incoming email, issues and concerns addressed to the CEO, including those of a confidential nature. Decide on the best course of action, referral, or response. Serve as the primary point of contact for internal and external communication on behalf of the CEO. 

Travel arrangements: Completing expense reports; composing and preparing correspondence; arranging travel plans, and agendas; compiling documents for travel-related meetings.

Meetings coordination: Scheduling and preparing agendas, and taking meeting minutes. Follow up on action items and ensure timely completion.

Information Management: Research, compile data, and prepare reports or presentations as requested. 

Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.

KInIT combines the excellent competencies of academic researchers and educators with innovative companies, their needs and experience. By involving the private sector, we seek to create a healthy research ecosystem that is connected to existing universities, the Slovak Academy of Sciences and above all to the international community. In Slovakia, KInIT is a one of a kind scientific institute with top notch Slovak AI scientists and AI enthusiasts on board.

Besides the possibility of working in this very unique environment, we offer a 3rd pillar contribution, free Gym on the premises, Multisport card, lots of interesting internal seminars from our science teams and even more fun during our Institute´s festivities.

English
Slovak

Qualifications:

The offered position is not a traditional secretarial administrative job. It provides a wide range of administrative and organizational tasks with a high degree of autonomy. Therefore, we are looking for a capable and successful individual who has already acted in a similar  role and has demonstrated the ability to handle partially routine tasks and given procedures. On the other hand, we are looking for a person who is independent, versatile, and capable of gradually collaborating with the CEO in administrative, organizational, and communication areas.

The offered salary is from 2.500 € gross. The final offer strongly depends on the seniority and experience of a successful candidate.

Besides the possibility of working in this very unique environment, we offer a 3rd pillar contribution, free Gym on the premises, Multisport card, lots of interesting internal seminars from our science teams and even more fun during our institute´s festivities.

Should you be interested in applying for our job opening, please send us your CV. We will contact you with information about the selection process.

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